// Case Studies

Real businesses. Real numbers.

What happens when an AI receptionist answers every call, a review system runs on autopilot, and every lead gets followed up in seconds. These are the results.

+312%
More booked appointments after deploying the AI receptionist.
<8s
Average response time across calls, SMS, and DMs.
4.9★
Average Google rating after launching review capture campaigns.
63%
Reduction in no-shows with automated reminders and confirmations.
Case 01Home Services · HVAC Contractor

From 40% missed calls to a fully booked schedule.

The problem

A 3-truck HVAC company was missing nearly half their inbound calls during peak hours. Leads went straight to voicemail and rarely called back.

What we built
  • 24/7 AI voice receptionist trained on service area, pricing brackets, and dispatch rules
  • Missed-call text back firing within 5 seconds
  • Automated appointment booking directly into the technician calendar
AI Voice ReceptionistMissed-Call Text BackAppointment Booking
Result
+218%
Booked service calls in 60 days
Result
$47k
Recovered revenue in the first quarter
Result
0
Missed calls after hours
Case 02Medical · Multi-Location Dental Group

Cut no-shows by 63% with automated reminders.

The problem

Four dental offices were losing 18+ appointments per week to no-shows and last-minute cancellations with no recovery system.

What we built
  • SMS + email reminder sequences at 7d, 48h, and 2h
  • AI rebooking agent automatically filling cancellations from a waitlist
  • Two-way confirmation flow patients could reply to
Scheduling AutomationSMS + Email SequencesAI Rebooking Agent
Result
-63%
No-show rate across all locations
Result
+$92k
Annual recovered revenue from filled slots
Result
11 hrs
Front desk time saved each week
Case 03Real Estate · Brokerage Team (12 agents)

Doubled qualified showings with an AI sales funnel.

The problem

Inbound leads from Zillow and Facebook ads were being followed up hours or days later. Conversion rates were stuck under 4%.

What we built
  • Instant AI text + call back the moment a lead came in
  • Qualification flow routing serious buyers straight to agent calendars
  • Long-term nurture sequences for non-ready leads (3, 7, 30, 90 days)
Sales Call FunnelsAI Voice + SMSLead Nurture Automation
Result
2.1x
Showings booked per month
Result
11%
Lead-to-appointment conversion (up from 3.8%)
Result
<60s
Average lead response time
Case 04Local Business · Auto Detailing Shop

Reached a 4.9★ Google rating in 90 days.

The problem

A growing detail shop had under 40 Google reviews and a 4.2★ average. Word-of-mouth wasn't translating to online reputation.

What we built
  • Automated review request fires by SMS 2 hours after every completed job
  • Smart routing — happy customers go to Google, friction goes to private feedback
  • Owner dashboard alerting on any rating under 4★
Review Capture CampaignsReputation ManagementSMS Automation
Result
+184
New 5-star reviews in 90 days
Result
4.9★
New Google average rating
Result
+38%
Increase in inbound calls from search
Case 05Coaching · B2B Coaching Practice

Filled the sales pipeline with a 24/7 AI closer.

The problem

A solo coach was spending 20+ hours/week on discovery calls, most of which didn't convert. Calendar was full but revenue was flat.

What we built
  • AI qualification agent screening every inbound lead before booking
  • Application + payment flow gating high-ticket calendar slots
  • Automated 9-touch email + SMS follow-up for unconverted calls
AI Sales AgentQualification FunnelsFollow-Up Automation
Result
+$140k
Added revenue in 6 months
Result
-72%
Time spent on unqualified calls
Result
3.4x
Close rate on booked calls

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